The UN point of contact in ECOSOC accredited organisations will be informed of the registration schedule for CSW via email from the UN. Shortly after, the information is displayed on the NGOCSW website. This information quickly spreads through the Australian networks and is shown on several organisational websites. The registration process with the UN is undertaken in two parts.
The first part happens in the last quarter of the year (Oct/Dec) when the online registration for CSW opens. Only your organisation’s UN point of contact will have the passwords for the UN site. Each organisation has its own way of calling for participation in CSW. At this juncture, as much detail as possible is given to the UN to determine participation. It is recognised that funding may still be an issue, and so flight details and accommodation while in New York can be added later.
Normally, registration closes in December. Each person who has registered will receive a confirmation letter from the UN-this letter can be used to obtain visas and may be needed for other requirements. You must take a copy of this letter to New York with you as you will need to hand it to the registration desk with your passport to get your UN ground pass.
Secondly, the UN requires all flight details and accommodation details by the end of January. Once this is done you may receive your registration details (this differs with each organisation depending on organisational protocol). Without this information being received by the UN, grounds passes may not be issued. So even if you have a letter of invitation, if your registration is not completed you may not be issued a UN Grounds Pass.
If your organisation is not ECOSOC accredited, and you wish to attend CSW, you may wish to find out which organisations in your field are ECOSOC accredited and make an individual approach to enquire if they will accredit you under their accreditation. Some membership organisations (for example Business and Professional Women, UN Women Australia, Zonta International, WILPF, YWCA, etc.) have accreditation, so you may also wish to check with the relevant agency secretariat to find out if you are eligible for accreditation.
The ECOSOC accredited organisation has no obligation to agree to accredit you toCSW. It will be up to you to build the relationship and gain support.
For those whose organisations that are not ECOSOC accredited, and are registering under another organisation’s accreditation, any conditions of being registered under that organisation must be adhered to (see Chapter 3: NGO Representation and Mandate at CSW). ECOSOC accreditation is difficult to achieve and there are responsibilities associated with attending the UN as a representative of an ECOSOC-accredited organisation.
Passes have significant differences, which identify the wearer and the areas to which they have access. They must be worn at all times while at the UN.